Formal E-mail - Unit 02

How to do a formal E-mail

There are some steps that we can follow for writing a formal e-mail

1. Use a short and accurate subject header

Date : October 15, 2014

Subject : Accounts Payable Meeting

   
     2. Use a proper salutation

 Dear : Ms. Vargas

      3. Write the actual message

I am writing you for confirming your assistance to AP meeting on October 15th. As a department requested, I need your confirmation before October 14th. Thanks for your comprehention in advance.

      4. Use a correct form of leave-taking

Kind regards.

      5. Sign with your full name

Kimberly Melgarejo Vargas.

Its is really important that we shouldn´t use contractions when we are writing a formal e-mail.
The formal e-mail would be like this.

Date : October 15, 2014

Subject : Accounts Payable Meeting

 Dear : Ms. Vargas

 I am writing you for confirming your assistance to AP meeting on October 15th. As a department requested, I need your confirmation before October 14th. Thanks for your comprehention in advance.

Kind regards.

Kimberly Melgarejo Vargas.

Here is an other example for a formal e-mail, in this case It is for for apology.

 Reflections

It is really important to learn how to do a formal e-mail, we use them in many aspects in our life, generally for work, or for a request in bank, or in the University, when we are writting a letter in english or in any language, it has a specific format that we have to follow for write it in that correct way (check the example above)..

An important issue is that in english is really common to ask for something in the letter, when we write a letter we have to go strict to the point, we don´t have to use redundant sentences... they don´t use the structure in formal e-mails